🤖 KAI invoice extraction that speeds up invoice processing and reduces errors

By the time invoices hit your desk, they’ve already been through a few hands. Some are clean PDFs Others are photos taken on site Some are scanned dockets, spreadsheets, or handwritten notes that barely resemble an “invoice” at all Yet every one of them still needs to be read, checked, entered, and matched before it can be paid. KAI invoice extraction is built for that reality. Upload whatever the invoice looks like You don’t need to clean anything up before uploading. KAI supports the formats construction teams actually receive, including: PDF invoices Photos and images (JPG, PNG, WEBP, TIFF) Excel spreadsheets (XLSX, XLS) CSV files XML files Files can be uploaded individually or together, with sensible limits in place so things stay fast and reliable: Up to 5MB per file Up to 20MB total per upload This covers everything from formal tax invoices to rough site paperwork. What happens when you upload As soon as the invoice is uploaded, KAI gets to work. Behind the scenes, the document is analysed using construction-aware AI that understands how invoices are typically structured, even when the format isn’t perfect. What you get back is a clean, structured summary ready for review, including: Invoice header details like supplier, invoice number, and dates Project and reference information Line items with quantities, rates, and amounts Subtotals, retention, GST, and totals Supporting metadata so numbers can be traced and checked If something looks unusual, KAI will flag it so you can take a closer look. Nothing is pushed through automatically. You always review the extracted data before an invoice is created or approved. Works for both subcontracts and purchase orders This applies whether the invoice is coming in against: A subcontract claim, or A purchase order That matters because PO invoices and dockets are often the messiest and most time-consuming to process. KAI is designed to handle those just as well as clean, formal invoices. Built with control and security in mind KAI runs inside the same security boundaries as the rest of Deep Space. Invoice extraction respects your existing access controls and user permissions, so only authorised users can upload and process documents. Nothing is shared or exposed outside your workspace. If extraction ever fails, you get a clear message explaining what happened. When it succeeds, you always receive a structured result that can be checked before anything moves forward. Why this changes how the month feels For most commercial teams, invoice processing isn’t complex work. It’s repetitive work. And repetition is where fatigue, mistakes, and frustration creep in. KAI helps by: Removing manual data entry Reducing transcription errors Speeding up invoice reviews Making it easier to check invoices against POs, claims, and payment schedules Instead of spending your time copying numbers, you spend it doing what actually adds value, making sure the invoice is right. The result is fewer late nights, less friction at month-end, and more confidence that what’s being paid matches what was approved. — The Deep Space Product Team As always, feedback is welcome.